Where are your critical documents? Who has viewed them? — If that takes more than a minute to answer, your organization carries that risk every day. beflex enterprise ECM is enterprise content management software that brings documents from your people and core systems into one governed hub, so you always know where everything is, who is entitled, and who did what — enterprise security with a modern, simple experience.
Critical files scatter across email, personal machines and unmanaged drives. Finding one document takes hours, approvals still travel on paper, sensitive data is viewed without a trace — and when auditors or regulators ask for records, teams spend weeks hunting. The real cost isn't storage; it's time, legal risk and lost trust. beflex ECM combines beflex Digital Workspace + Alfresco Repository + Extension Services to bring every file into one governed hub — built on the principle that enterprise security must come with a simple, modern experience.
Every document — from staff or from core systems via API — lands in one repository with a type, metadata, owner, version and lifespan from the first second.
Search inside the content, not just file names — what once took half a day is found in seconds, always filtered to what you may see.
Approvals, contracts and collaboration move off paper and email onto a system that tracks and audits every step.
Beyond see/can't-see: view-without-download, preview with an identifying watermark, permanent redaction, and PDPA-aligned protection of sensitive data.
Modern container architecture with Kubernetes, deployable on-premise or cloud, scales with growth, with system health on one screen.
beflex Digital Workspace (experience) + beflex Extension Services (business functions) + Alfresco Content Repository (single source of truth).
The higher the value of a document, the greater the damage when it leaks, is lost, or can't be found.
| Sector | The business challenge | Why beflex ECM | The outcome |
|---|---|---|---|
| Regulated Financial ServicesBanking • Insurance • Securities • Lending | The challengeMassive customer documents full of personal and financial data, under regulators who can request records at any time. | Why beflex ECMMulti-level permissions + audit trail on every view + Data Marking / DB Field Encryption (Optional) + auto-numbered contract register. | OutcomeRetrieve for auditors in minutes — lower PDPA risk. |
| Healthcare ServicesHospitals • Clinics • Laboratories | The challengeMedical records are the most sensitive data — fast to access during care, yet always knowing who opened whose record. | Why beflex ECMPer-person access + automatic logging of every view + watermarked viewing + redaction before sharing with third parties. | OutcomeFast when it matters, auditable every time — files never leave the system. |
| Industrial & ManufacturingEngineering drawings • Formulas • Technical docs | The challengeTrade secrets that decide competitive edge — yet must be shared with teams, partners and suppliers every day. | Why beflex ECMPreview-only + identifying watermark + external share with password/expiry + strict version control. | Outcome“View without holding the file” — work flows on, secrets don’t. |
| Education & ResearchUniversities • Institutes | The challengeCurriculum, research and personnel documents scattered across faculties and systems. | Why beflex ECMLibraries per unit + storage quota + Thai/EN full-text search + cross-unit approval workflow. | OutcomeOne shared repository — each unit sees only its own. |
| Government & Public SectorAgencies • Public organizations | The challengeDocuments carry classification levels and retention periods, and must stand up to audits under regulations. | Why beflex ECMPermissions by classification + document expiry with alerts and disposition + audit reports. | OutcomeSupports records-management practice and PDPA — provably. |
Every file access and search is checked against each user's permissions at the repository. Beyond see/can't-see, beflex governs what people can do with a document — aligned with PDPA.
Secure by default, provable by design.A full contract register: draft, approve, renew and expire.
Sequential approval from a file, fully auditable.
Unifies documents from people and core systems — with Alfresco as the single source of truth.
Responsive UI, Thai/English, deep links and custom pages.
The user interface and document business functions.
Checks the real user's permission on every request before reaching documents.
Business services — contracts, expiry, notifications, external share — plus custom services.
Configurable API templates to bring documents in from ERP/CRM/HRM/BPM.
Files, metadata, ACL, versions and search index.
Configurable API templates with metadata validation, auto path/naming, CRUD + search and JWT auth — to feed core systems into the repository.
View and edit Office files via Microsoft 365 Online, checking in as a new version with conflict guard (requires your M365 license).
Integrate with external systems over REST, and open any screen from another system via URL.
AD, LDAP, SSO (OAuth 2.0 / OIDC), local user and 2FA, enforcing your login/password policy.
Send notifications via SMTP and import documents via inbound email.
Cloud OCR via Azure Document Intelligence, plus scan clients (Easy Capture, Kodak Capture Pro / IIS).
Through an enterprise AI platform or an organization-approved model, under permission and data-protection policy.
Share view-only links, or share to external parties with password, expiry, permissions and recipient activity log.
Repository statistics — volume, storage and trends.
Files and storage per library, with drill-down.
System-wide activity for after-the-fact review.
Near-expiry / expired / deleted, exportable to Excel/CSV.
Full control inside your data center.
AWS, Azure, Google Cloud.
Container-ready for CI/CD and long-term ops.
Dev/Test, UAT, PRD — no source code changes.
Get a personalized demo, a data sheet, or a quotation.